> ## Documentation Index > Fetch the complete documentation index at: https://docs.bellabooking.com/llms.txt > Use this file to discover all available pages before exploring further. # Suppliers > Manage your product suppliers and their contact information ## Introduction The **Suppliers** section helps you maintain a database of vendors who provide products to your business. Track supplier contact information, manage relationships, and streamline your product ordering process. *** ## Key features * **Supplier Database**: Centralised list of all your product vendors * **Contact Management**: Store supplier names, contact persons, emails, and phone numbers * **Integration**: Linked to Supplier orders for streamlined ordering *** ## Managing suppliers ### Viewing your supplier list 1. Navigate to **Suppliers** in the sidebar 2. View the table showing all suppliers with: Suppliers list showing supplier name, contact person, email, and phone for each vendor * Supplier name (business name) * Contact name (person at the supplier) * Email * Phone *** ### Adding a new supplier 1. Click the **Add supplier** button (top right) 2. Fill in the supplier form: * **Supplier name (required):** The business or company name * **Contact first name (Optional):** First name of your sales rep or contact person * **Contact last name (Optional):** Last name of your sales rep or contact person * **Email (Optional):** Supplier's email address * **Phone number (optional):** Supplier's contact phone 3. Click **Save** to add the supplier *** ### Editing a supplier 1. Find the supplier in the list 2. Click the **Edit** (pencil) icon 3. Update any information on the **Details** tab 4. Click **Save** to store changes *** ### Products you order from a supplier The supplier panel has a second tab, **Products**, listing every product you've ordered from that supplier. It's built from your order history — there's no assignment to maintain, so a product appears as soon as it's on one of their stock orders. Each row shows: * **Product name** * **Last ordered** — the date of the most recent stock order containing it * **Total ordered** — the number of units across all their orders * **Last received unit cost** — what you actually paid per unit the last time a delivery of it was received. Products on an order you haven't received yet show **Not received yet**. Cancelled orders are excluded, so a withdrawn order never looks like a purchase. *** ### Archiving a supplier Suppliers cannot be deleted directly — they must be archived first. 1. Click the three-dot menu next to the supplier 2. Select **Archive** 3. Confirm in the dialog Archived suppliers are hidden from the active list but can be viewed using the status filter. To restore an archived supplier, select **Restore** from the three-dot menu on the archived supplier. To permanently delete a supplier, it must be archived first. Click the three-dot menu on the archived supplier and select **Permanently delete**. You must type the supplier's name to confirm. Consider archiving inactive suppliers rather than deleting them to preserve your order history and records. *** ## FAQs **Q: Can I add a supplier without contact information?** A: You need at least the supplier name. Contact info is optional but recommended. **Q: What if I have multiple contacts at one supplier?** A: Add the primary contact. You can update this as your main contact changes. **Q: What happens to orders if I archive a supplier?** A: Historical orders remain. The supplier is hidden from the active list but can be restored at any time. **Q: How do I reactivate an archived supplier?** A: Use the status filter to show archived suppliers, then click the three-dot menu and select **Restore**. The supplier returns to the active list with all their records intact. *** With an organised supplier database, you'll streamline your ordering process, maintain vendor relationships, and always have contact information at your fingertips when you need it.