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Free Migration Service

We’ll do it for you — free of charge. Don’t want to deal with exports and spreadsheets? Send us your data in any format — CSV, Excel, a raw export from your current software, even screenshots of your service list — and our team will clean it up and import everything for you within one business day.Just reach out via Support in the sidebar or email hello@bellabooking.com to get started.
If you prefer to do it yourself, follow the instructions below for your current software. Export your clients and services, then use our CSV import tool or email the files to us.

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What to Export

DataPriorityWhy
Client listEssentialNames, emails, phone numbers — this is your most important data
Service menuEssentialService names, durations, prices
Appointment historyNot recommendedSee note below
We recommend starting fresh without old appointment history. Importing past appointments can trigger unintended automated messages (reminders, follow-ups) to your clients and cause data inconsistencies. Your clients and services are the essential data — that is all you need for a clean start.If you do want some recent history carried over, export only a tight range (e.g. the last 3 months) and let our team handle the import. We will ensure no notifications are sent accidentally.
Can’t export from your current software? Don’t worry — we can work with anything. Screenshots of your service list, a link to your public booking page, a photo of your price board, a spreadsheet you typed up yourself, even a voice note listing your services. Send us whatever you have and we will build your account from it.
Not every platform makes all of these easy to export. The instructions below tell you exactly what is available for each.

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Fresha

Last verified: April 2026

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Clients

  1. Go to Clients > Clients list
  2. Click Options (top right)
  3. Choose CSV or Excel
Team members need the “Can download clients” permission.

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Services

  1. Go to Catalog > Service menu
  2. Click Options (top right)
  3. Choose CSV or Excel

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Appointments (optional)

  1. Go to Reports and select a report (e.g. Sales Summary)
  2. Click Options > choose CSV or XLSX
  3. Set a tight date range (e.g. last 3 months)
Team members need “Access reporting” permission for report exports.

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Vagaro

Last verified: April 2026

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Clients

  1. Go to Reports > Customers > Customers
  2. Click Run Report
  3. Click the Action menu (top right) > Export Excel
Only the business owner can export the client list. This is not available to employees, even with elevated access.

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Services

  1. Go to Settings > Employees > Employee Profiles
  2. In the employee’s Status column, select Services
  3. Click Download > choose Excel
Services export is per employee — there is no single bulk export. Repeat for each team member, or contact Vagaro support to request a combined export.

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Appointments (optional)

  1. Go to Reports > Appointments > Appointments Summary
  2. Set a tight date range (e.g. last 3 months)
  3. Click Export or use the Action menu > Export Excel

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Phorest

Last verified: April 2026

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Clients

Phorest does not offer a single “export all clients” button. You have two options: Option A — Email addresses only (marketing opt-in clients):
  1. Go to Marketing > Client Export
  2. Click Emails (CSV)
Option B — Per-client export:
  1. Go to Clients > search for a client
  2. Click Client actions > Export
  3. Downloads a ZIP with contact details, appointment history, and notes
For a full client list, contact Phorest support or use our free migration service — we can also work from screenshots or whatever partial data you have.

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Services

  1. Go to Manager > Services > Export all services
For multi-location businesses, this exports services for the currently viewed location only. Repeat for each location.

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Appointments (optional)

  1. Go to Manager > Business > CSV Export
  2. Click + New Export
  3. Set a tight date range (e.g. last 3 months)
  4. Click OK — processing takes approximately 15 minutes
  5. Return to the CSV Export screen; when status shows “Done”, click the download icon

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Timely

Last verified: April 2026

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Clients

  1. Go to Reports
  2. Select Customer List from the report dropdown
  3. Click View Report
  4. Click Download > choose CSV

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Services

There is no self-service export for the service menu. You can request a full data export from Timely support (takes up to 48 hours), or simply send us a screenshot of your service list or a link to your Timely booking page — we will re-create your services from that.

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Full Data Export (alternative)

Timely offers a complete data export on request:
  1. Submit a help form via the Timely help centre requesting a data export
  2. You will receive an email with a secure download link within 48 hours

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Appointments (optional)

  1. Go to Reports
  2. Select an appointment report (e.g. Appointment schedule)
  3. Set a tight date range (e.g. last 3 months)
  4. Click View Report
  5. Click CSV (or Excel, Word, PDF)

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Square Appointments

Last verified: April 2026

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Clients

  1. Sign in to Square Dashboard
  2. Go to Customers > Customer directory > Directory
  3. Click Import/Export > Export customers
  4. Choose All Customers or specific groups
  5. Click Export, then Download (CSV)

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Services

Square Appointments does not have a native service list export. As a workaround, you can convert your services to items first, then go to the Items section and click Actions > Export Library. Alternatively, send us a screenshot of your service list and we will re-create it for you.

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Appointments (optional)

  1. In Square Dashboard, go to Appointments
  2. Click Settings > History
  3. Click Export (CSV)

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Shortcuts

Last verified: April 2026

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Clients

  1. Go to Tools > Marketing
  2. Select the fields you want to include
  3. Click Compute, then Done
  4. Save the file (exports as a TXT file)
To convert to CSV: open the TXT file in Excel, select Comma as the delimiter in the import wizard, then save as Excel or CSV.

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Services

There is no documented export for the service menu. Contact Shortcuts support to request your service list, or send us a screenshot of your services screen or a link to your online booking page — we will set up your services from that.

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Appointments (optional)

Shortcuts reports can be exported as PDF only. There is no documented CSV or Excel export for appointment data. Contact Shortcuts support if you need a data extract.

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Kitomba

Last verified: April 2026
Kitomba does not offer self-service data export. To get your data, contact Kitomba support directly: Request exports of your client database and service list. Under the Australian Privacy Act, you are entitled to a copy of your data. Can’t get your data from Kitomba? Send us whatever you have — a screenshot of your client list, a photo of your price board, a link to your public booking page, or even a typed-up list. We will build your Bella Booking account from it.

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Mindbody

Last verified: April 2026

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Clients

  1. Go to Reports (top navigation)
  2. Select Mailing Lists
  3. Change “Clients Opt-In Status” to All Clients
  4. Click Generate
  5. Click the Export to Excel button to download
Exported fields include first name, last name, phone number, and email address. For additional fields, use the Advanced Client Lookup report under Reports.

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Services

There is no self-service export for the service menu. Mindbody offers a paid Subscriber Data Export (approximately $500 USD), but you do not need to pay for that — just send us a screenshot of your services screen or a link to your booking page and we will re-create your services for free.

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Appointments (optional)

  1. Go to Reports (top navigation)
  2. Select Schedule Report > Schedule at a Glance
  3. Set a tight date range (e.g. last 3 months)
  4. Click Generate, then Export

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Booker

Last verified: April 2026

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Clients

  1. Go to Customers > Manage Customers
  2. Click View All Customers
  3. Under Filters, select the data fields you want included
  4. On the left sidebar, click Export to a .CSV file
  5. Click OK and download the file from the Customer Exports section
A confirmation email is sent to the account owner when the export completes.

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Services

There is no dedicated service menu export in Booker. Contact Booker support for assistance, or send us your service list in any format (even a screenshot) and we will set it up for you.

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Appointments (optional)

  1. Click Appointments > Find Appointment
  2. Click Customize View and set a tight date range (e.g. last 3 months)
  3. Choose the columns you need
  4. Save the view and export

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Need Help?

No matter which software you are switching from, our team can handle the entire migration for you — free of charge. We can work with CSV exports, Excel files, screenshots, links to your public booking page, photos of your price list, or anything else you can send us. Just email whatever you have to hello@bellabooking.com and we will take care of the rest. If your current software is not listed above, reach out via Support in the sidebar and we will guide you through the process.